Driving Records for Driving College Vehicles

09/03/03

Contributed by Kristine Slaght

Faculty and staff who intend to drive College-owned or -rented vehicles need their driving record checked once every two academic years.

However, students must submit a form annually (once every 12 months). Departments employing student drivers should be sure that students are 21 years of age and that they submit the driver information form for approval prior to allowing them to drive.

The Office of Risk Management will notify employees by September 10, 2003, via e-mail or campus mail, only if they need to renew their driver information for the academic year (9/1/03-8/31/04). If you submitted a form during the 2002-2003 academic year, you will not receive the reminder notification as you are automatically approved to drive for another academic year. If you have never submitted a form and expect to drive a College-owned or -rented vehicle, you must initiate the process by downloading a form from the Risk Management website (select "Motor Vehicle Record" under "Forms"). Otherwise, you will not be allowed to drive a College vehicle. Submit the form to Risk Management, third floor of Job Hall.

Your form is used to process your driver record through the Department of Motor Vehicles. The record will indicate driver violations, if any, and the respective number of points assigned by the College's insurance company. Individuals whose records show unacceptable risk will not be permitted to drive College-owned or -rented vehicles. Criteria for revoking College driving privileges are as follows:

8 points, as determined by insurance company, against a driver's license during the past two years; or
two or more moving violations during the past two years; or
suspended or revoked driver's license; or
DWI (driving while intoxicated) violation during the past two years.

Because of the high volume processed through state motor vehicle departments, incomplete forms will only serve to lengthen that timeline. Forms are processed on a first-come, first-served basis, and people may not drive College vehicles prior to approval. Plan on 14 business days as the typical length of time once the risk management office receives your form to our receipt of the Department of Motor Vehicles report.

Only those drivers whose records do not meet the required standards will be notified. All individual motor vehicle records are considered confidential and will only be released on an "as needed" basis, i.e. to a supervisor. Again, let me be clear that no one will be permitted to drive a College-owned or -rented vehicle unless they have an acceptable driver record as defined in this program.

Thank you for your cooperation. If you have any questions, please call the risk management office at 4-3285 or email Kristine Slaght.

Gladys Ward, Risk Manager

0 Comments

https://www.ithaca.edu/intercom/article.php/20030903161143504