To augment Carl Sgrecci’s earlier Fiscal Year-End Procedures memo, Information Technology Services asks that you also keep the following guidelines in mind as you plan your end of year / start of next fiscal year computer-related purchases and activities.
LAST DAY TO PLACE FISCAL YEAR 2005/06 COMPUTER ORDERS
All purchase orders for computer equipment must be submitted to vendors no later than Friday, April 28th. Please keep in mind that even with the April 28th deadline, we cannot control manufacturer lead times or product availability, so the sooner you place your order, the better the chances are that everything will be received in time to be charged to the 2005/06 fiscal year.
Requests for new computer hardware can now be submitted using our new ITS Catalog site.
Users with Parnassus access who have gone through training can go directly to the ITS CATALOG in iProcurement to place end of year computer hardware orders.
SUMMER PROJECTS
Please let us know by May 15th if you will need our assistance with any project that involves the moving, installation or upgrade of five or more computers as one project between June 1 and September 30. This includes moves due to renovations, new carpeting, painting, office relocations, and the like. Please send a brief description of your project to Irene Scott ([mailto:iscott@ithaca.edu]).
2006/07 FISCAL YEAR COMPUTER ORDERS
The vast majority of new computer and network laser printer purchases for the 2006/07 fiscal year will be ordered under the College's Technology Renewal Program. Orders for new equipment should be placed as noted above.
The second round of cycle "B" computer purchases and installations will start in June and run through September, and will focus on lab computers and systems to support new faculty / staff lines. Replacements for existing faculty and staff office computers on cycle "B" will take place between October and April. Questionnaires for cycle "B" machines scheduled to be replaced this coming fall will be distributed in mid-July, and will be due back to ITS by mid-August.
Also, please remember the computers being replaced have been leased and therefore must be taken and returned to the leasing company by the lease end date to avoid any penalties for late lease end returns (or buy-out cost if the equipment is not returned to the leasing company). The return requires strict adherence to the replacement schedule to avoid any extra charges or penalties by departments.
Full details, including inventory listings, equipment cycle designations, replacement equipment specifications, what is and what is not replaced, and details as to what software packages are included are available on our Technology Renewal Program site.
Please contact Irene Scott at [mailto:iscott@ithaca.edu] if you have any questions.
https://www.ithaca.edu/intercom/article.php/20060412093743524