ITS will begin the Oracle software upgrade to Parnassus Financials and Human Resources system and will be unavailable beginning on Wednesday, July 6th at 4:00pm. The software upgrade is expected to run through the weekend and should be available to the campus on Tuesday, July 12th. Users will be notified when Parnassus is available.
Payroll and Human Resources
Please note that this means online time cards and pay slips will not be available during the upgrade. You will be able to view your pay slip and enter time on Wednesday July 6th and again when the system is released to campus after the upgrade is completed on Monday July 11.
Financial Services Training
Financial Services has scheduled sessions beginning on June 20th to provide training on specific processes that have significant changes as a result of the upgrade. Overview sessions have also been scheduled to review general changes to Parnassus Financials. Users can view and sign up for any session on the Financial Services website through Parnassus Upgrade or ITS Workshops.
Financial Services Deadlines
In order to prepare for the upgrade, Financial Services has established a timeline related to sales reports, purchase requisitions, credit card applications, travel reimbursements, purchasing and travel cards transactions, manual journal entries, EZPay and Cashiering Services. Please see below for details.
Friday, July 1st – Monday, July 11th: Sales Reports for July should be held until after the upgrade is completed.
Tuesday July 5th 12:00pm: All purchase requisitions for goods and services (including project and grant accounts) should be entered and approved in Parnassus iProcurement by 12:00pm. After July 5th please contact Karen Cleveland at 4-7341 concerning iProcurement that needs to be processed prior to the upgrade.
Tuesday July 5th 12:00pm: Credit card application disabled 12:00pm. Questions regarding credit card applications after July 5th can be addressed to:
Travel Card: Tami Hasting – 41480
Purchasing Card: Ann Martin - 43808
Tuesday, July 5th 12:00pm: All travel reimbursement forms and Voucher Authorization Requests should be to Travel Services. After July 5th please contact Tami Hastings at 4-1480 concerning these types of transactions that need to be processed prior to the upgrade.
Tuesday, July 5th Evening: Last file for the purchasing and travel cards will be loaded into Parnassus prior to the upgrade.
Wednesday, July 6th 4:00pm: Manual Journal Entries: Users with journal entry responsibility will not be able to enter Manual Journal Entries until after the upgrade.
Wednesday, July 6th 12:00pm: All EZPay entries and other invoices that need to be paid prior to the upgrade should be received in Accounts Payable. After July 6th please contact Ann Martin 4-3808 concerning invoice and EZPay payments that need to be paid prior to the upgrade.
Thursday, July 7th-Monday, July 11th: Cashiering Services will continue to accept payments. Manual receipts will be issued.
https://www.ithaca.edu/intercom/article.php/20110622074217832