Upgrade to Parnassus Financials & Human Resources System is Complete

07/12/11

The Oracle software upgrade to Parnassus Financials and Human Resources is complete and you may now start using the system as normal.  Please note that there are several aesthetic changes to the look and feel of the system which are listed below.  Stay tuned for notification of upcoming Financials training sessions from Jo Anne Rosato.  Please contact Human Resources or Financial Services with any questions.  

Parnassus Upgrade Highlights

• Parnassus Homepage
  • Color
  • Navigator is now Main Menu and Responsibilities are in a menu format
  • Worklist  and Vacation Rules are on right side
  • Favorites is at the top with a drop-down menu
• Various Screens in Financials
  • Magnifying glass instead of flashlight for searches
  • Ledger is a new field – IC has only one ledger that is Ithaca College
  • Users cannot select EZ Pay to change responsibility through the Navigator screen or Top Hat but can use Navigator drop down (next to Favorites)
• Processes in Financials - updated user guides are located on the Financial Services website
  • Account Inquiry – Funds has subledger for drilling down on account details
    • Folders must be set up when first drilling down to Subledger
  • Updating credit card transactions
    • Credit card numbers will only display last 4 digits
    • Users will not be able to edit updated transactions after selecting “Approve” and the overnight process runs
    • New field: “Operating Unit” which is only Ithaca College.  This will prefill
  • iProcurement
    • Shop/Requisitions/Receiving tabs are on left side
    • “Shopping Lists” instead of “categories” for computer technology orders
    •  “Manage Approvals” instead of “add approver”
    • Express Receive icon has a different look
  • EZ Pay
    • Number of characters that will display on remittance updated to 30 characters for Description  & 20 characters for Invoice number
  • Encumbrances
    • Approved Requisition creates Commitment
    • Approved PO creates Obligation
       

Additional Financial information

• As a reminder to end-users who utilize Account Inquiry-Funds and drilldown to the new subledger accounting section, be sure to set up and save the three folders the first time you access this function.  As an update, users will find the folder names have been slightly changed and now begin with "IC..." (i.e. IC Invoice Workbench, IC Line Tab, etc.)       

• The IC Funds Available Detail Report is available.  Users may see different transaction details as well as having an option to view more detailed description line information.  To select this option in IC Funds Available Detail Report parameters, choose "Yes" from the dropdown for "Expand Description" field.   This option expands the field so descriptions that may normally be cut off, will now display the full description.   Please be aware that the upgrade has impacted the drilldown from General Ledger summary information to payables and receivables detail.  If you notice any discrepancies or erroneous data, please notify Financial Services.

• Similar to IC Funds Available, the IC Fast report was also impacted by the upgrade, if you notice any discrepancies, please notify Financial Services.
• The first time you enter the core applications you may receive a Security you should check the "Always trust content from this publisher" box and click on run.

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