Completing a Time Card for the Weather Closure on 02/07

02/13/20

Given that the College was officially closed on Friday, February 7, 2020 due to a weather emergency, we offer the following information to assist employees and supervisors in completing on-line time cards.

Employees who were regularly scheduled to work during the official closing, but did not work, will be paid for their regularly scheduled hours. These hours should be recorded on their online time card by choosing the type time labeled Emergency Closing.

Employees who are on medical leave or who had previously scheduled vacation or personal time for February 7th will not have these hours converted to emergency closing.

All non-exempt Ithaca College employees designated as “essential personnel” and who reported to work, will be compensated at their regular rate for their regularly scheduled hours. In addition, they will receive one and one-half times their regular rate (time and a half) for all actual hours worked during this official closing. On the on-line time card, there should be two line items for the emergency closing:

1. Regularly scheduled hours should be recorded as Emergency Closing
2. Actual hours worked should be recorded as one of the following:

• Emergency Closing – Essential – Day
• Emergency Closing – Essential – Evening
• Emergency Closing – Essential – Night
   

Non-exempt temporary and part-time Ithaca College employees who are not benefit-eligible, but were scheduled to work, will be paid their regularly scheduled hours. These hours should be recorded as Emergency Closing on the on-line time card. Temporary and part-time employees designated as “essential personnel” and who reported to work, will be compensated at their regular rate for their regularly scheduled hours. In addition, they will receive one and one-half times their regular rate (time and a half) for all actual hours worked during this official closing. On the on-line time card, there should be two line items for the emergency closing:

1. Regularly scheduled hours should be recorded as Emergency Closing
2. Actual hours worked should be recorded as one of the following:

• Emergency Closing – Essential – Day
• Emergency Closing – Essential – Evening
• Emergency Closing – Essential – Night
   

Student employees who worked during the closing will be paid at their regular rate for hours worked. Student employees who did not work will not be compensated for their regularly scheduled hours.

We are working diligently to implement these changes to the IC HR Cloud by Monday, February 17, 2020. Please contact the Office of Human Resources at (607) 274-8000 or payroll@ithaca.edu with any questions or for assistance.

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