Tips for Proper E-mail Usage
Be professional!
Do not abbreviate or use words that people do not understand. This includes emoticons (smiley faces, or symbols), slang words, and IM sayings.
Use an appropriate e-mail address!
Make sure your e-mail address is appropriate and professional, especially when writing a business e-mail. Using your college e-mail address is a great idea -- or create an e-mail address using your name.
Proofread your e-mail before sending!
Always check your grammar, spelling, and proper word usage. Even though e-mails can be a quick way to communicate, you should still use proper English.
Know when writing an e-mail is appropriate!
The more serious the message, the less appropriate e-mail becomes as the form of communication. E-mails should not be used for formal communication.
Respond to e-mails in a timely manner!
Set aside a time to check your e-mail and make sure you answer messages within two business days after receiving them.
Know your audience!
By knowing your audience, you will know how much time they have to read your e-mail. Plan the length accordingly. For the most part, you will want to keep your response brief and to the point.
Watch your tone!
Readers may not be sure about your tone or the ideas you are trying to share. Keep your questions and comments simple and direct.
Think before you hit send!
Remember that your e-mail is common knowledge and can be read at anytime by your employer.
Sponsored by the Office of Career Services and the Facebook Education Committee.
