Ithaca College

To augment Carl Sgrecci’s earlier Fiscal Year-End Procedures memo, Information Technology Services asks that you also keep the following guidelines in mind as you plan your end of year / start of next fiscal year computer-related purchases and activities.

LAST DAY TO PLACE FISCAL YEAR 2010/11 COMPUTER ORDERS
All purchase orders for computer equipment must be submitted to vendors no later than April 30, 2011.  Please keep in mind that even with the April 30th deadline, we cannot control manufacturer lead times or product availability, so the sooner you place your order, the better the chances are that everything will be received in time to be charged to the 2010/11 fiscal year.

Requests for new computer hardware can be submitted to your department approver using our ITS Catalog site. Please review the Purchase Guidelines prior to logging onto the catalog:

https://www.ithaca.edu/its/services/purchase/collegeequip/

Users with iProcurement access in Parnassus access can go directly to the ITS CATALOG in iProcurement to place end of year computer hardware orders. 

If you need something that is not listed, are unsure of what product to get, or need vendor suggestions, contact Irene Scott at iscott@ithaca.edu or at 274-1467.

SUMMER PROJECTS
Please let us know by May 15th if you will need our assistance with any project that involves the moving, installation or upgrade of five or more computers as one project between June 1 and September 30. This includes moves due to renovations, new installation, carpeting, painting, office relocations, and the like. Please send a brief description of your project to Irene Scott (iscott@ithaca.edu).

2011/12 FISCAL YEAR COMPUTER ORDERS
The vast majority of new computer and network laser printer purchases for the 2011/12 fiscal year will be ordered under the College's Technology Renewal Program.  Orders for new equipment should be placed as noted above.

Cycle "A" computer and cycle “2” network printer installations will start in June and run through September, and will focus on lab computers and systems to support new faculty / staff lines.  Replacements for existing faculty and staff office computers on cycle "A" will take place between October and April. Questionnaires for cycle "A" machines scheduled to be replaced this coming fall will be distributed in mid-July, and will be due back to ITS by mid-August.  (Please note that monitors are NOT replaced as part of the Technology Renewal Program.)

Also, please remember the computers being replaced have been leased and therefore must be taken and returned to the leasing company by the lease end date to avoid any penalties for late lease end returns (or buy-out cost if the equipment is not returned to the leasing company).  The return requires strict adherence to the replacement schedule to avoid any extra charges or penalties by departments.

Full details of the Technology Renewal Program, including inventory listings, equipment cycle designations, replacement equipment specifications, what is and what is not replaced, and details as to what software packages are included is available at:

https://www.ithaca.edu/its/services/techrenew/

Please contact Irene Scott at iscott@ithaca.edu if you have any questions.