Ithaca College

(submitted on behalf of Human Resources & Financial Services)

ITS will be upgrading the Oracle software for Parnassus Financials and Human Resources (including Payroll) system in early July. The final schedule has not been set, but we anticipate that the upgrade will start no earlier than Wednesday July 6th at 4:00pm and no later than Friday July 8th at 12:00pm and run through the weekend. 

Prior to the upgrade there will be restrictions and cutoff times associated with certain Financial Services and Human Resources functions.  Over the upcoming weeks we will provide updates to Intercom detailing the schedule of events to include restrictions, cutoff times and general information regarding the upgrade.

Payroll and Human Resources

• Please note that this means online time cards and pay slips will not be available during the upgrade. You will be able to view your pay slip and enter time on Wednesday July 6th and again when the system is released to campus after the upgrade is completed on Monday, July 11.
• Managers planning to hire an employee for Monday, July 11 will need to have the Manager Self Service Hire transaction completed and approved by noon on Tuesday, July 6 to ensure that the new employees will have access to campus systems (like email) when they arrive.
• Changes to Human Resources and Payroll are minimal as it relates to this upgrade, so there will be no training offered by Human Resources.

Financial Services

• Financial Services has scheduled sessions beginning on June 20th to provide training on specific processes that have significant changes as a result of the upgrade. Overview sessions have also been scheduled to review general changes to Parnassus Financials. Users can view and sign up for any session on the Financial Services website through Parnassus Upgrade or ITS Workshops.

In addition, Financial Services is finalizing deadlines for certain transactions. Over the upcoming weeks we will update you on the status of these items which will include but not be limited to:

• Purchase requisitions for goods and services (including project and grant accounts) entered and approved in Parnassus iProcurement.
• A deadline for credit card applications will be established.
• When travel reimbursement forms and Voucher Authorization requests should be submitted to Travel Services.
• A notification regarding the last file for purchasing and travel cards that will be loaded in to Parnassus prior to the upgrade.
• A deadline for EZ Pay and other invoices to be submitted and received by Accounts Payable in order to be paid prior to the upgrade.

Please stay tuned to Intercom over the upcoming weeks as firm schedules and deadlines regarding the upgrade are released. Please contact Human Resources or Financial Services with any questions.